Portfolio & Case Studies

Invoice Processing Automation

The Problem

A local cleaning business was spending 30+ minutes per invoice using multiple manual steps: creating invoices in Google Sheets, manually updating a master spreadsheet, generating PDFs, and emailing clients. This process was time-consuming and prone to errors.

Click to view the current manual process

Before: Manual spreadsheet process requiring multiple steps and data entry

The Solution

Built a comprehensive Google Form-based automation system that handles the entire invoice workflow. When submitted, the form automatically generates a professional PDF invoice, updates the master tracking spreadsheet, and emails the invoice to the client - all in under 60 seconds.

Results

• Reduced invoicing time from 30+ minutes to under 60 seconds per invoice
• Eliminated manual data entry errors
• Professional, consistent invoice formatting
• Automatic client communication and record keeping
• Projected annual time savings: 50+ hours

Technologies Used

Ask Caleb Tech Website

The Problem

As a new tech consulting business, I needed a professional website that would establish credibility, showcase services, and convert visitors into clients. The site needed to be fast, mobile-friendly, and demonstrate my technical capabilities without using expensive website builders.

The Solution

Built a custom website from scratch using Next.js and React, featuring an interactive terminal-style logo, flip-card service displays, and a working contact form. Designed with a clean, professional aesthetic that appeals to small business owners while subtly demonstrating technical expertise.

Results

• 100% custom code - no website builder dependencies
• Mobile-responsive design that works on all devices
• Interactive elements that engage visitors
• Privacy-focused approach (no tracking cookies)
• Fast loading times and professional appearance

Technologies Used